Make the move at a time when the business is not at its peak. There is no ideal time to move an office, as in any case it will be impossible for the office to function for a period of several days. That’s why you need to plan for a slower move for your business. Experience will tell you the right time. For example, this period may be in January, as it is often weaker in business terms after the Christmas holidays; the period may be in the summer, when there are fewer people in the office.
- Discuss the preparatory operations with the relocation company. Each moving company has its own protocol when performing an office relocation. Discuss absolutely everything about the pre-preparation that is required of you before the move itself. This way the move will go as smoothly and smoothly as possible. The moving company may require your employees to pack their accessories in cartons and boxes, as well as to disconnect the equipment from the power supply. To do this, you must prepare your employees how to safely and responsibly pack their belongings so that there is no damage or damage. Discuss with the moving company whether the items that will not be moved to the new location will remain your concern, or whether they will need to be taken care of.
- Give priority to the IT department. For most companies, the IT department is essential to the company’s operations. Arrange for the organization around the relocation of the IT department to come first. This allows the company to get back on its feet and start working much faster after the relocation is completed. You can discuss with the IT department to make any improvements to the equipment that may occur before the relocation itself. This in turn will ensure that the offices and equipment of the IT department are up to date and work effectively in the new space.
- Order the relocation of key departments first. The most important departments must be moved and arranged in the new office before everyone else. In this way, they will be able to start functioning as quickly as possible. These can also be key employees. For example, representatives of the company in front of customers, or major departments that make up a huge part of their business, such as the production department. Focus on key departments and move them further in the move relative to other departments that can work remotely or on a freer schedule.
- Take out insurance. Talk to the insurance company about what relocation insurance they can do for you. For this purpose, you will have to make a list of your inventory, as well as to make a general assessment of the value of the moved items.
- Take care of cleaning the old place of your office. Try to leave it as clean as you found it. You may need to arrange a cleaning team consisting of volunteers from your company, or you can hire a professional cleaning company to take care of the room as soon as you leave.